For businesses of any size, shredding
is a hassle. Every company has discarded information that needs to
remain confidential, but the legal mandates for maintaining privacy
are so strict that we grow to resent the need to render documents
“unrecognizable or beyond reconstruction.” It leaves us wondering
who's rooting through our trash and if our current shredding work is
enough to guard against someone with enough free time and plenty of Scotch tape. There's time to spare for such paranoia, as
feeding papers into a shredder is far more dull than anything
involving loud, destructive machinery has any right to be.
It is, however, a vital part of
business and must be given proper consideration. The problem isn't
that shredding is necessary. Companies open themselves up to identity
theft, lawsuits and corporate espionage when the job isn't done. The
problem is that failing to properly address a company's unique
shredding needs is a waste of time and money. For example, one
popular and easy solution is off-site shredding, where another
company picks up your documents and shreds them for you. Not only can
that be expensive, how secure can you really feel when something that
you are responsible for destroying leaves your offices intact? If
anything goes wrong, you're still on the hook for it.
Shredding documents internally offers
peace of mind and is more affordable, but only if the shredders you
purchase are suited for your needs. An insufficient shredder means
that employees will spend far too much time feeding papers, emptying
bins and dealing with jams. A low-end model that can be tossed under
a desk for an individual to use isn't going to cover an entire
department.
This buying guide helps
you find the shredder that offers not only the right level of
security for your business, but also the number of sheets that can be
shred at a time. For a cross-cut shredder, units that can accept 10
sheets are fine for individual desks and households, 12-14 sheets are
recommended for small offices, while larger offices and departments
should use shredders that can handle 20-30 sheets at a time.
Micro-cut shredders, which create very small particles and may be
required for destroying extremely sensitive information, accept fewer
sheets per pass.
To really save on labor, consider
Swingline's Stack and Shred model, where up to 100
sheets can be inserted into the machine, which will lock them inside
and shred them while an employee can go back to work. Other
innovative options that may appeal to you are the strong high
capacity shredders from Martin Yale's Intimus line, the
jam prevention features developed by Fellowes, and the
GoEcoLife series of shredders that are both functional
and environmentally friendly.
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